Financial Advisor Marketing & Technology

Marketing & Technology For Independent Financial Advisors

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Batch Upload Invoices And Other Documents And Deliver Them Securely To Each Of Your Clients

RIAs can now batch process invoices and other documents using a new feature in AdvisorVault. The “batch upload” feature lets you process documents created in just about any application and deliver them securely to each individual client’s vault.

RIAs usually produce some documents and reports en masse for all clients. Billing statements, tax analysis, and portfolio reports are often produced in a batch of 50, 100 or 500, for example. Being able to securely deliver such documents in a single upload streamlines your operations, saves time, and increases communication with clients about their personal financial data.

The new batch upload feature in AdvisorVault allows you to upload for all your clients in a single upload, and yet each document is automatically be posted to each client’s vault. In addition, AdvisorVault can automatically notify each client about the upload in a personalized email from you that also also sent en masse.

The batch upload feature works with Microsoft Word, PowerPoint, Excel and other documents, including Adobe PDFs,and it also works with any professional software you use for performance reporting, financial planning, billing or other internal tasks.

The batch upload feature parses client files based on a unique identification number. AdvisorVault uses that unique identification number to drop each document into the corresponding client’s vault. After a batch upload is set up one time, you can upload use the batch process for that file again anytime. An AdvisorVault technician helps you set up your upload the first time.

You can batch upload to any folder in AdvisorVault that you designate and can set a deletion date for each batch.  For example, you can set invoices posted in batch today to be deleted on January 1, 2014.

While the batch upload feature allows an advisor to batch process reports from any application, this is not the same as using AdvisorVault’s XML batch process. AdvisorVault’s integration with Advent Axys, AssetBook, and PortfolioCenter batch processes client performance reports to create dynamic HTML reports, which provide a more interactive user experience in your performance reports.

With some RIAs telling us their state regulator is now requiring them to show proof that their clients have viewed their quarterly invoices, the batch uploading to  AdvisorVault could become more important. Please let us know if you would like us to develop a report allowing your firm to see which clients did not view their quarterly invoices. If there is heavy demand for this report, we’ll accelerate development of this feature.

AdvsorVault’s batch upload software costs $1,000 a year and setting up each batch process costs $300. Call us at 516-333-0066 ext. 224 for a demonstration.

 

2 Responses to “Batch Upload Invoices And Other Documents And Deliver Them Securely To Each Of Your Clients”

  1. July 25th, 2012 at 6:56 pm

    Cal says:

    If I upload for all my clients in a single upload won’t send them to all the same thing? What if I want some things to be send only to some clients?

  2. August 22nd, 2012 at 1:19 am

    agluck says:

    You can batch upload a group of up to 150 clients files at one time and send each one automatically to a different client’s vault. You can also drag and drop individual clients files to their vaults.

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